I hope you are all having a great week! This topic is something a little different for my blog, but it has made such a positive impact in my daily routine and life that I had to share! I had the opportunity to have a virtual meeting with Beth from Bneatobar and go over some strategies to organize and simplify my email and achieve a naked inbox also known as inbox zero. As a back story, I wouldn’t say that I was bad at email, but I did have 3,700 emails in my inbox and occasionally things would get lost or I would forget to respond to someone. As my business has been getting busier and I have more emails to keep track of, I knew I needed to get this area of my life organized. Enter Beth to the rescue!!
The very best thing about our meeting was that she catered her suggestions and our overall plan with my specific needs and personality. She asked me things like, “does this distract you when you are editing videos?” And things like, “what are the types of emails that overwhelm you the most?” That was the beauty of this setup because it wasn’t just me reading an article about “inbox zero” and getting things cleaned up, it was building a system that worked for me, and that I could maintain.
Beth helped me to set up “rules” in Mac mail (I had no idea there was such a thing!) and we used some apps that she recommended to mass delete irrelevant emails by sender as well as get the daily emails from retailers and newsletters compiled and organized. We unsubscribed from newsletters I wasn’t interested in anymore and “rolled up” the other ones so they all come to me in a daily recap email that I can look over… um yes!! Now I don’t get pinged with an email every 52 seconds!
The other thing we did was set up a To do, Pending, and To Read folder so that I can daily achieve a naked inbox. Everything has a place. The To Do folder is obvious, but I can put the things that need to be done in there and work through that each day. The Pending folder is brilliant because when I have projects that aren’t complete yet, an upcoming trip or things that I’m waiting to hear back on – it goes in pending and I can delete as needed. The cool thing was that we worked through Every.Single.Email until I knew exactly how each one needed to be dealt with and then she sent me a follow up email with the to do list of the things we had talked about so I could finish up.
Really the best thing about all of this is the peace of mind. I know my email is taken care of and that I have a system so that things don’t fall through the cracks. I don’t have to rely on my brain to remember to reply to an email if I didn’t have time in that moment. If you are drowning in email and need a system like this, I highly recommend Beth’s virtual services! And even if you don’t use Beth and are feeling overwhelmed by your email – I recommend figuring out a way to get it organized! It has seriously freed up so much of my brain space that doing whatever it takes to get your email organized is a must!
*This is not a sponsored post. Beth did not know that I was going to write a blog post about it when we met. I am just super excited about this!